Request For Proposals

At the time of the posting of the request for proposals (RFP), which is part of the E-rate bidding process, bid proposals were sought for more than 600 sites that were under consideration for upgraded connections. The process was undertaken in accordance with E-rate requirements so discounted rates would apply to future expenses. The bidding process opened on October 19, 2015 and closed on December 14, 2015.

The Request for Proposal (RFP) was released on behalf of the K-12 High Speed Network (K12HSN) and in support of the California Department of Education’s Broadband Infrastructure Improvement Grant 2.0 (BIIG) Program, which provides broadband funding for school sites with inadequate capacity to administer computer-based online assessments. 

The Request for Proposal solicited responses from qualified service providers for various communications circuits and optional dark fiber segments across California. The physical addresses and NPA/NXX numbers, when available, were provided in the attached exhibits. For the convenience of sorting and evaluation, responses MUST include the Pricing Worksheet (Exhibit D) and responses cannot be in PDF or locked spreadsheets.

Time is of the essence for the procurement and installation of these services. With the anticipation of online student achievement testing to be administered, the program hopes services, wherever possible, will be installed as quickly as possible. Installation timeline was factored heavily in the award of contracts. 

CENIC reserved the right to award all, some, or none of the circuits associated with this RFP, and CENIC MAY or MAY not be the ultimate customer-of-record for every circuit listed in this RFP. CENIC is acting as a consortium lead for the purposes of seeking bids and awarding contracts, and MAY also apply for E-rate and CTF discounts for awarded services on behalf of members of the consortium. However, CENIC MAY also seek to supersede contracts to individual consortium members during the term of awarded contracts such that the individual members become the customers of record, and, therefore, assume both financial responsibility for the service and the responsibility to apply for their own E-rate and CTF discounts. 

Bidders Conference

In October 2015, K12HSN, CENIC and the California Department of Education conducted three bidders’ conferences in order to convene potential bidders, one in Central California at Contra Costa County Office of Education on Tuesday, October 20, 2015, one in Northern California at Redding Elementary School District on Wednesday, October 21, 2015 and one in Southern California at San Bernardino County Superintendent of Schools on Thursday, October 22, 2015.

Service providers were briefed on the goals and timeline of the overall project and the connectivity needs of the identified schools so they could understand the goals and objectives of the grant.